Utilizing Final Forms

FinalForms is Walnut Hills High School Athletics' online registration and communication platform. All student-athletes must have a completed FinalForms profile before participating in athletics and clubs. This system allows parents to complete required forms, upload information, receive communications, and maintain accurate emergency and medical information.

PLEASE NOTE THAT THE ROLLOVER FOR THE UPCOMING SCHOOL YEAR DOES NOT OCCUR UNTIL JULY 1

Logging in

  1. Visit the FinalForms registration website:

·        FinalForms - Cincinnati Public Schools

  1. If you have logged in before:

·        Proceed to complete the log in process

3.     If you have NEVER logged in:

·        Select the prompt “Click here for a confirmation email”

·        Enter the email associated with your students Focus account

o  If you do not see an email in your inbox, please check your spam as initial emails from the platform often filter there.

·        Check your email for a confirmation message.

·        Open the email and click the verification link to activate your account.

·        Create a password

Managing Your Student(s)

  1. All of your students should show on your main page

o  If you are missing a student, please email steeles@cpsboe.k12.oh.us with your student's name and grade.

Complete Required Forms

  1. Select your student's profile.
  2. Review each section carefully.
  3. Complete all required forms, including:
    • Emergency contacts
    • Medical information
    • Insurance information
    • Parent permissions
    • Athletic participation agreements
    • Concussion and safety acknowledgments
    • Transportation permissions (if applicable)
    • CPS and OHSAA required forms
  4. Electronically sign all required documents.

Important: Both the parent and student may have forms requiring signatures. All forms must be signed by parent before students are able to sign. Students will receive emails to their school issued email address. Incoming students will not have this information until school starts – THIS IS OKAY – please do not change/update their email addresses.

Select Clubs/Sports

1.     See Add Sports/Activities to select the sports and clubs of interest for the school year.

2.     Select all sports and activities that your student may be interested in participating in during the school year.  

Tip: Students may be registered for multiple sports and sports. Selecting a sport does not obligate participation but ensures you receive important communications.

Upload Physical Examination Information

OHSAA requires a current sports physical before participation.

1.  Obtain an OHSAA-approved physical examination using the OHSAA Preparticipation Physical Evaluation Form

2.  Upload the completed physical form directly into FinalForms

Note: This MUST be completed prior to tryouts. Physicals are valid for one calendar year from the examination date (please note that this date may differ from the date in which the doctor signs the forms). If the physical lapses at any period during the school year, the student will not be permitted to participate until a new and valid physical is on file.

Review and Certify

 

Before registration is complete, please verify the following:

All required forms are completed.

Parent signatures are submitted.

Student signatures are submitted.

Emergency contacts are current.

Medical information is accurate.

Sport/club selections are made.

Physical information is uploaded and approved.

When all requirements are complete, your student's registration status should show as complete.

 

Keep Information Updated

Parents are responsible for updating FinalForms whenever changes occur, including:

·      Phone numbers

·      Email addresses

·      Emergency contacts

·      Medical conditions

·      Insurance information

·      Custody information

·      Address changes

Log in periodically throughout the school year to ensure all information remains accurate.

Communication through FinalForms

FinalForms is the primary communication platform for Walnut Hills Athletics.

Parents should:

·      Enable email notifications.

·      Read all communications from coaches and the athletic department.

·      Check FinalForms regularly for updates regarding:

o Tryouts

o Practice schedules

o Team meetings

o Athletic eligibility

o Important deadlines

o Emergency announcements

Need Assistance?

If you experience issues with:

·      Account creation

·      Student registration

·      Password resets

·      Form completion

·      Physical uploads

Contact the Walnut Hills Athletic Department for assistance.

Walnut Hills Athletics
Email: steeles@cpsboe.k12.oh.us

 

FAQ:

How do I go about uploading a physical?

Step 1: Log In

Log in to your Parent FinalForms account using your email address and password.

Step 2: Select Your Student

From the My Students page, click Update Forms next to the student whose physical you are uploading.

Step 3: Locate the Physical Form Section

Scroll to the Physical section (or the OHSAA Preparticipation Physical form, depending on your school's setup).

If your student needs a new physical, you can download and print the required OHSAA Physical Form from this page to take to your healthcare provider.

Step 4: Upload the Completed Physical

After your student's physical has been completed:

1.      Click Upload Physical.

2.      Select the completed physical from your computer, phone, or tablet.

3.      Click Upload to submit the document.

Tip: For the best results, upload a clear PDF or a high-quality photo where all pages and signatures are visible.

Step 5: Wait for Review

Once uploaded, your physical will display as Unreviewed until it has been reviewed by the Athletic Department.

After approval, your student's athletic eligibility will be updated based on the physical's expiration date.

Important Reminder: Uploading the document does not automatically clear your student for participation. The Athletic Department must review and approve the physical before it is considered complete.

What if my child cannot access their CPS email?

Please have your child go to the normal google account login page. Their CPS email can be found in either their Focus or FinalForms accounts.  Once this email is typed in it should send you to a microsoft login page where you will enter this email again and type in the password. Your child's one-time password to start things off is your child's date of birth in this format MMDDYYYY (08181994).

 

If this one time password does not work you will need to call the number below for them to troubleshoot this. This info will log your child into their school email account to review ay pertinent back to school and/or athletics information. If you need additional assistance in logging in to your school email please call the support number below. 

 

513-363-0688